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Search for Assets and Folders

The Catalog Manager, the Learning Program Manager, and the Credential Manager include a search tool at the top of the page that you can use to search for folders and learning assets in the Catalog.

Screen that shows the Search fields at the top of the Catalog Manager and Learning Program Manager

Note: The Evaluation search function does not allow search at the folder level.

Because this tool uses the same underlying search engine as the SEARCH&LEARN™ tool used by learners, you can use it create several different kinds of search expressions. However, unlike with SEARCH&LEARN, you can use it to search for folders, and you cannot use it to perform "searches within search results."

To use the search tool

  1. Enter your search criteria:
    • For Search for, enter a keyword or phrase. For examples of search expressions, see the Search Tips section at the end of this topic.
    • For Category, select the specific type of learning asset that you want to search for (courses, learning programs, and so on). Alternatively, select All to return all types of learning assets and folders, or select Folders to search only for folders.

      The selections available for Category depend on your context. That is, in the Catalog Manager, you cannot search directly for job aids, SkillBriefs, videos, and books because you cannot add these types of assets to the Catalog. Similarly, in the Learning Program Manager, you cannot search directly for knowledge centers or learning programs because you cannot add these types of assets to a learning program.

    • For Language, select the language in which the asset must be written. This setting is disabled when you select Folders from the Category drop-down list.
  2. Click Search.

Configuring the Search Tool

There are several search settings that you can configure to modify how the search results are displayed. For example, one setting determines the order of the categories that are shown in the results. Another setting determines how many items to show in each category. The effects of both of these settings are shown below.

Search results of an admin search with all categories shown

Another search setting determines the number of items that are shown when you view the search results for a specific category (by clicking the View More link shown in the preceding image). The effects of this setting are shown below. Depending on the number of items returned for a category, and the value of this setting, the search results may span multiple pages.

Search results of an admin search showing a single category's results

Search Tips

The search engine ranks all search results not only by the number of occurrences of the search term, but also by their location. Results found in titles and headings are given greater weight than occurrences in the body of the text. Not only are search results listed in relevant order, but sections and topics within each course, book, or simulation are also ranked by relevancy, presenting the top results for single-click access to the content.

You may specify words or phrases alone or grouped in Boolean combinations. Phrases are groups of words enclosed in quotation marks.

The search engine is not case-sensitive.

The following are examples of search expressions:

  • Word proximity search: Content with the words closest together is ranked higher.

    Example: advanced project management

  • Exact phrase search: Content must match the phrase exactly to be part of the search results.

    Example: "advanced project management"

  • Boolean expressions: Boolean operators are AND, OR, and NOT. The NOT operator cannot be used alone; use the NOT operator with the AND operator. Use quotes to group search terms.

    Example: "project management" and not "cost estimating"

  • Word Truncation Expression: Use of the wildcard (*) character. You can use the wildcard operator at the end of a word, but not at the start or in the middle of a word.

    Example: project plan*

Searching for Specific Learning Assets

For the best results, search for the learning asset's ID number (such as a course number). If you are searching for a learning asset by its title, place the title in quotes to conduct an exact phrase search. This is particularly important if the title contains a Boolean operator (AND, OR, or NOT).

Example: "Budgeting and Financial Management: Planning Your Budget"