XP (Experience Points)

Experience Points (XP) are part of Percipio’s gamification system. XP rewards learners and managers for completing learning activities and engaging with the platform. Learners earn XP for actions like completing videos, courses, books, audiobooks, and skill benchmarks. In addition to earning XP as learners, managers can also earn XP for creating assignments and sending email reminders encouraging team engagement. XP makes progress visible and motivates users through levels and leaderboards.

Learners see their XP and ratings from their My Learning page and managers see them from their Manager dashboard.

Benefits of XP

XP offers many benefits to your users, including:

  • Increased engagement: Learners see their XP balance and level on their dashboard as soon as they complete content.
  • Healthy competition: Leaderboards show rankings based on XP, motivating learners and managers. Leaderboards display top performers within your organization.
  • Supportive learning culture: Visible progress and milestones help learners set goals and stay motivated. XP milestones unlock levels encouraging learners to continue learning.
  • Increased manager involvement: Managers earn XP for actions that support team learning, reinforcing accountability.

Coming in the future, admins will be able to track XP distribution and engagement trends through reports.

Get Started with XP

You can set up how your organization uses XP allowing you to adapt it to your specific culture.

To set up XP, from the left navigation bar, select Settings > Engagement & Notifications > XP (Experience points).

The default setting is on for both learners and managers.

XP Settings

You can configure XP settings for your entire organization which includes both learners and managers. If you would rather you can enable XP for just learners or just managers. You can also configure the number of points users can earn and the number of points they need to move to the next level.

XP system settings

When you turn on XP System settings,you allow learners and managers to earn experience points. When turned on, you can set up how learners and/or managers earn points and move through the levels. When turned off, learners and managers cannot earn points.

Learner activity

When you turn on XP system settings, by default, Learner activity is also turned on. When Learner activity is turned on, learners can earn points for completing different learning activities. If you do not want learners to be able to earn points, you can turn off points for learner activity.

When on, you can set the XP for each content type.

For each content type, set the number of XP that a learner will earn after they complete a content item of that type for each 10 minutes of estimated duration. The total XP that learners earn for a completed content item varies depending on the estimated duration of the content item. The system calculates total XP for a learner based on the XP value for 10 minutes of estimated duration of the item times the total estimated duration of the specific item that the learner completes.

For example, if you set the XP value of 20 points for a course and the estimated duration of the course is 30 minutes, the learner after achieving course completion would earn 60 XP no matter how much time they spent in the course.

When you set XP for videos, learners only earn points when they launch a video in the video-only player. If they watch videos as part of a course, they earn the XP as part of the course activity, not the video activity.

By default, learners earn the following points for each 10 minutes of estimated duration in each type of content item:

Activity Type Default XP Value for 10 minutes
Videos 10
Courses 20
Books 25
Audio books 25
Book summaries 10
Audio summaries 10
Skill benchmarks 25
CAISY 20
Bootcamps or leadercamps 15
Other linked content 15
Labs 25

Learners can see an XP summary on their My Learning page and from the top navigation. If your organization has leaderboards enabled, they can see how their XP compares to others in your organization. From either My Learning or the top navigation, they can navigate to their XP Tracker page for more details about how they earned their points.

 

XP Levels

When you turn on XP system settings, you can define XP Levels, the point threshold users must achieve to move to the next level. Leveling adds a gamification element to learning. You can customize the name and points for each level to match your corporate culture.

You can customize up to six levels. The default level names and values are as follows:

Default level name Default XP Value
Level 1 0
Level 2 500
Level 3 2000
Level 4 6000
Level 5 60000
Level 6 156000

Manager actions

When you turn on XP system settings, by default, Manager actions is also turned on. When Manager actions is turned on, managers can earn points for completing different tasks to engage their team. If you do not want managers to be able to earn points, you can turn off points for manager actions. When on, you set how many points managers earn for each type of action. By default, managers earn the following points for these actions:

Action Default First-time XP Value Default All repeat XP Value Reset Period
Assign content to the team 100 50 Weekly
Send a reminder email if learner is not engaged 30 10 Weekly
Send a reminder email if assignment is overdue 30 10 Weekly

Managers see their XP points on their Manager Dashboard.

Set XP for Learner Activity

If you turned on XP system settings and Learner activity, you can set how many points learners earn when they access each content type. For each 10 minutes they spend with the content, they earn a set number of points.

To set learner activity points:

  1. Access XP Settings, from the left navigation bar, select Settings > Engagement & Notifications > XP (Experience points).
  2. Ensure both XP system settings and Learner activity are turned on. They are on by default.

  3. For each content type, set the number of XP that a learner will earn after they complete a content item of that type for each 10 minutes of estimated duration. The total XP that learners earn for a completed content item varies depending on the estimated duration of the content item. The system calculates total XP for a learner based on the XP value for 10 minutes of estimated duration of the item times the total estimated duration of the specific item that the learner completes.

    For example, if you set the XP value of 20 points for a course and the estimated duration of the course is 30 minutes, the learner after achieving course completion would earn 60 XP no matter how much time they spent in the course.

    When you set XP for videos, learners only earn points when they launch a video in the video-only player. If they watch videos as part of a course, they earn the XP as part of the course activity, not the video activity.

  4. Select Save changes.

Set XP Levels

XP levels allow you to give your users a chance to move up. You can set the number of points and the names of your levels to match your organization culture. You can configure up to six levels.

To set XP Levels:

  1. Access XP Settings, from the left navigation bar, select Settings > Engagement & Notifications > XP (Experience points).
  2. Ensure the XP system settings are turned on along with either or both of the Learner activity and Manager actions settings.
  3. For each level, set:
    • Level name: This is the name of the level the user sees in their leaderboard and XP activity. You can use something simple, such as Pewter, Brass, Bronze, Silver, Gold, and Platinum or something more creative geared toward your organization culture.
    • XP to reach this level: This is the number of points a user must achieve to reach the level.
  4. Select Save changes.

Set XP for Manager Actions

If you turned on XP system settings and Manager actions, you can set how many points managers earn when they perform different tasks designed to keep their team engaged. The actions they perform earn them points. You set the number of points for the first time they perform that action and also the number of points they earn for subsequent times they perform that action within the reset period.

To set manager action points:

  1. Access XP Settings, from the left navigation bar, select Settings > Engagement & Notifications > XP (Experience points).
  2. Ensure both XP system settings and Manager actions are turned on. They are on by default.
  3. For each action listed, set the following:
    1. The number of XP that a manager earns for the first time they perform the action.
    2. The number of XP they earn when they perform the action subsequently within the reset period. This encourages managers to engage the first time and then keeps them engaged.
    3. The Reset period. The reset period is the timeframe, such as weekly or monthly, where managers can earn first-time XP if they perform the action again. For example, if the manager earns 100 points for making an assignment the first time and 50 points for repeating that action within the reset period of monthly, the following would happen: At day 1, the manager makes an assignment and earns 100 points, at day 5 they make an assignment and earn 50 points, at day 25 they make an assignment and earn 50 points, at day 45 they make and assignment and earn 100 points again. This gives them a total of 300 points.
  4. Select Save changes.

Reset XP to Defaults

If you made changes to XP points and levels and you want to reset all to Percipio defaults, you can. Resetting XP settings to default changes both points for learner activity, levels, and manager actions as well as level names.

To reset to the defaults:

  1. Access XP Settings, from the left navigation bar, select Settings > Engagement & Notifications > XP (Experience points).

  2. Scroll to the bottom, select Reset to default. A dialog box displays asking you to confirm your action.

  3. Confirm you want to reset settings to the Percipio default settings. Select Reset to default. Otherwise, select Cancel.

  4. Select Got it. This confirms that the reset is complete.