Approval Management

The Skillsoft Platform offers site admins and users with the role permission to grant approvals for items such as document submissions. All items awaiting an approval show in the Approvals list.

Get started

If you have the appropriate permissions, you see the Approvals option from the left navigation in your admin view.

  1. From the left navigation, select Approvals. The Approval page loads showing you how many pending approvals there are.
  2. Switch to the appropriate tab.
  3. Filter the list to help locate the item you need to review. After you choose your filters, select Apply. You can filter on:
    • Status: Select the status of the submission. You see options for pending approval, rejected, approved, and deleted.
    • Container type: If the item is located in a channel, journey, assignment, or learning program, you can select it from the list.
    • Date range: Specify a date range for when the item was submitted or requested for approval.
  4. From the bottom of the list, select how many items to display on the page at once.
  5. Open the item to review and make your decision to approve or reject.

Document Submission Approvals

When you select the Document Submissions tab, you see all files learners submitted for a document submission item. Only document submissions that require approval show on this list. If you set up a document submission that does not require approval, you can view those submissions on the Learner submissions page.

If you are a site admin you see all learner submissions. If you are a learning admin or manager with permission to approve, you see document submissions approval requests only for learners in audiences that you own.

Approve a single document submission

To approve a single document submission:

  1. From the Approval page, locate the item to approve and select it from the list. The item opens. You can see the content of the submission, its version history, and submission details.
  2. Review the content. Expand to full screen if you need to or download it.
  3. After you review the content, select Approve.
  4. Optionally, add a comment about why you are approving and giving the score you did. You can add up to 250 characters.
  5. If the document submission was created with an evaluation option, you must also enter a score.
    • If the document submission was set up using a Numerical score, enter a number. You see a value that is required to achieve a passing score.
    • If the document submission was set up using a Grade, choose a grade level from the list.
  6. After you have specified your comment and score, if required, select Submit. You cannot change your score or approval after you submit it.

Reject a document submission

To approve a document submission:

  1. From the Approval page, locate the item to approve and select it from the list. The item opens. You can see the content of the submission, its version history, and submission details.
  2. Review the content. Expand to full screen if you need to or download it.
  3. After you review the content, select Reject.
  4. Optionally, add a comment about why you are rejecting and giving the score you did. You can add up to 250 characters.
  5. If the document submission was created with an evaluation option, you must also enter a score.
    • If the document submission was set up using a Numerical score, enter a number. You see a value that is required to achieve a passing score. If you are rejecting the item, it is a best practice to enter a score below the passing score
    • If the document submission was set up using a Grade, choose a grade level from the list.
  6. Choose whether you want the learner to be able to resubmit after they see your rejection and comments. If you do not select Allow resubmission, the learner cannot add another version to the document submission item.
  7. After you have specified your comment and score, if required, select Submit. You cannot change your score or rejection after you submit it.