Learner Submissions

You can capture real-world evidence of skill application by allowing learners to upload artifacts such as documents, reports, and presentations. This moves your programs beyond simple course completion to verifiable skill demonstration with a single source of truth, eliminating email-based workflows and manual tracking.

Site admins can track all learner submissions for all channels, journeys, assignments, and learning programs. Learning admins and managers with role permissions can also access the Learner Submissions page and see submissions from learners in audiences that they own. In addition, learning admins can have the permission to delete submissions.

For each item, you can download it to review it, or delete it. You can view the contents of the submission online in the viewer. As soon as the learner uploads it, the item is considered complete. If the document submission item needs an approval, you can do that from the Approval page. All site admins can access the Approval page. Learning admins and managers with role permissions can also access the Approval page and approve or reject submissions from learners in audiences that they own.

To access learner submissions, go to: Learning > Learner Submissions. The Learner Submission page displays a table of all submissions made by learners. For each submission you see the following information:

  • LOGIN NAME: The value entered in the Login name attribute for the user.
  • FIRST NAME: The value entered in the First name user attribute. Usually the user's first name.
  • LAST NAME: The value entered in the Last name user attribute. Usually the user's last name.
  • EMAIL ADDRESS: The value entered in the Email address user attribute; the user's email address.
  • USER ID: The value entered in the User ID field. It is used to identify a user inside the platform.
  • SUBMISSION TITLE: The title of the custom content item you added as a document submission type.
  • CONTAINER TITLE: The title of the channel, journey, assignment, or learning program where you placed the document submission.
  • CONTAINER TYPE: The type of container. Valid options include channel, journey, assignment, or learning program.
  • SUBMISSION DESCRIPTION: The description defined as part of the document submission custom content item.
  • SUBMITTED ON: The date the learner submitted their artifact.
  • SUBMISSION SOURCE NAME: The filename of the artifact they uploaded.
  • FILE TYPE: The type of file the learner uploaded. Valid options include docx, pptx, and pdf.
  • STATUS: Indicates whether the platform is still processing the upload or if it is complete.
  • UPLOAD VERSION: The number of times the submission was uploaded by the learner.
  • HAS TEMPLATE: Indicates yes, that a template is part of the document submission instructions or no, that there is not template.

View a document submission

If a learner uploaded a file, you can view it online.

Site admins along with learning admins and managers with permissions to access the Learner submission page, can view document submissions.

To view a learner's document submission:

  1. From the left navigation, select Learning > Learner Submissions.
  2. Locate the submission in the list you want to delete. From the More action menu, select View submission. The viewer opens.
  3. Select Got it, when you are done viewing the document.

Download a document submission

If you need to review the learner's submission more closely, you can download it.

Site admins along with learning admins and managers with permissions to access the Learner submission page, can download document submissions.

To download a learner's document submission:

  1. From the left navigation, select Learning > Learner Submissions.
  2. Locate the submission in the list you want to delete. From the More action menu, select Download submission.

Delete a document submission

If you delete a learner's document submission, the learner no longer sees it in their Submission activity. However, the learner still sees the document submission as complete in the overall activity, and if uploading a document submission completed the journey, assignment, or learning program, that container also remains complete.

Only site admins and learning admins with permissions can delete a document submission.

To delete a learner's document submission:

  1. From the left navigation, select Learning > Learner Submissions.
  2. Locate the submission in the list you want to delete. From the More action menu, select Delete submission.
  3. Select Delete submission to confirm.

 

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