Document Submission

Document submission items are instructions for learners to upload an artifact so that you can verify they have attained a skill. You can add a document submission type to a journey, channel, assignment, or learning program. Before you can use this feature, you must enable it from Site settings > Site configuration > Site features.

We recommend that you create a separate document submission item for each container type because if a learner adds an artifact under one container, the document submission item gets completed for all containers and cannot be restarted.

Document submissions are made available to learners when you:

1. First, create a document submission item using the create process.
2. Then, add the document submission item to a channel or journey and publish it. Learners have to be in an audience that has access to the channel or journey to see the content. You can also add the document submission to an assignment or learning program.

After a learner adds an artifact, they can see their submissions on the My Learning Activity > Submissions tab. Immediately after a learner submits a file, the item is marked complete. A completion is separate from an admin approval. An admin can reject a submission and require a learner to resubmit, but the item is still considered complete.

You can see all learner submissions from the Learning > Learner Submissions page.

Actions you can take on a document submission include:

• Create a document submission
• Edit
• Retire
• Approve or reject it

Document Submission Workflow

The end-to-end workflow for the document submission process is as follows:

1. Enable the document submission setting from Site settings > Site configuration > Site features.
2. Create a document submission item from Content > Content items.
3. Add your document submission item to a channel, journey, assignment, or learning program.
4. Learner launches the document submission item. Depending on how you set it up they may:
   1. Read the provided instructions.
   2. Download the template and complete it (optional).
   3. Upload finished file. Skillsoft stores the file in a Skillsoft-managed Amazon S3 facility. Acceptable formats are Microsoft Word, PowerPoint, Excel, and PDF that are under 10 MB. You can also upload videos in .mov or .mp4 that are under 100 MB.
5. After the learner uploads the file, the following happens:
   1. Learner receives a completion of the document submission item. Activity shows on reports. The document submission item is considered complete as soon as the learner uploads it. Completion does not depend on approval if the item requires approval.
   2. Learner sees the file in their Learner activity. They can download or delete the item from there.
   3. Admins see the uploaded file from the Learner Submissions list. The admins with permission can view, download, or delete the submission from this list.
   4. Admins can run reports and see the completion for the document submission item.
   5. If the document submission item requires admin approval, admins with permission must accept or reject the submission. The learner gets notified of the admin's decision and can review their document to see their score, if available, or resubmit, if requested.