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Variables in Instructor Led Training (ILT) Templates
Ad Hoc Email to a Course Watch List
Classroom Name: The name of the classroom
Course Description: The description of the course
Course Title: The title of the course
Course Owned by Email: The email addresses of the course administrators for the course
Facility Name: The name of the facility
Watch List Learners: The email addresses of the learners on the course's watch list
Approval for Enrollment Request by Learner
Approval Reminder Days: The number of days that have elapsed since the session approver/approval manager was notified to approve or deny the learner’s request to enroll in the session. This number is based on the value of the Approval Reminder Relative Date setting (see ILT Site Settings).
Approver Email: The email address of the learner's approval manager
Approver First Name: The first name of the learner's approval manager
Approver Last Name: The last name of the learner's approval manager
Approval Manager: The email address of the learner's approval manager
Base SkillPort URL: The URL for the SkillPort login page
Course ID: The ID of the course
Course Title: The title of the course
Go To Approval URL: The URL to directly access the Approval Manager UI after logging in to SkillPort
Learner Email: The email address of the learner
Session Approver: The email address of the session approver assigned to the session
Session ID: The ID of the session
Session Type: The type of session (physical classroom, online classroom, or Dialogue Live session)
Target Approval Date: The date by which approval is required. The date and time are based on 1) when the enrollment request was made and 2) the value of the Approval Expires Relative Date setting (see ILT Site Settings).
Target Approval Date Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
User First Name: The first name of the learner
User Last Name: The last name of the learner
User Login: The user name of the learner
Course Administrator(s): The email addresses of the course administrators for the course
Course Title: The title of the course
Course Url: The URL of the parent course's summary page
Watch List Learner: The email addresses of the learners on the course's watch list
Course Administrator(s): The email addresses of the course administrators for the course
Course Title: The title of the course
Watch List Learners: The email addresses of the learners on the course's watch list
Base SkillPort URL: The URL for the SkillPort login page
Classroom: The name of the classroom
Course Administrator(s): The email addresses of the course administrators for the course
Course Interest List: The email addresses of the learners on the course's watch list
Course Title: The title of the course
Go To Sessions URL: The URL of the parent course's summary page
Watch List Learner: The email addresses of the learners on the course's watch list
Enrollment Request Approved by Administrator
Approval Manager: The email address of the learner's approval manager
Approver Email: The email address of the learner's approval manager
Approver First Name: The first name of the learner's approval manager
Approver Last Name: The last name of the learner's approval manager
Course Title: The title of the course
Learner Email: The email address of the learner
Learner First Name: The first name of the learner
Learner Last Name: The last name of the learner
Number: The ID of the course
Session Approver: The email address of the session approver assigned to the session
Session ID: The ID of the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Session Type: The type of session (physical classroom, online classroom, or Dialogue Live session)
Student Login Name: The user name of the learner
Enrollment Request Approved by Administrator/Approver
Approved Students: The email address of the learner whose enrollment request was approved
Approver Notes: The note entered by the person who approved or denied the request
Course Title: The title of the course
Learner Email: The email address of the learner
Learner First Name: The first name of the learner
Learner Last Name: The last name of the learner
Learner Login: The user name of the learner
Session Administrator Name
Session ID: The ID of the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Session Type: The type of session (physical classroom, online classroom, or Dialogue Live session)
Enrollment Request Awaiting Approval
Approval Reminder Days: The number of days that have elapsed since the session approver/approval manager was notified to approve or deny the learner’s request to enroll in the session. This number is based on the value of the Approval Reminder Relative Date setting (see ILT Site Settings).
Approver Email: The email address of the learner's approval manager
Approver First Name: The first name of the learner's approval manager
Approver Last Name: The last name of the learner's approval manager
Approval Manager: The email address of the learner's approval manager
Awaiting Approval Learner: The email address of the learner who is waiting for approval to enroll in the session
Course ID: The ID of the course
Course Title: The title of the course
Elapsed Days since Request: The number of days that have elapsed since the session approver/approval manager was notified to approve or deny the learner’s request to enroll in the session. This number is based on the value of the Approval Reminder Relative Date setting (see ILT Site Settings).
Learner Email: The email address of the learner
Learner First Name: The first name of the learner
Learner Last Name: The last name of the learner
Learner Login: The user name of the learner
Maximum request expiry days: The number of days remaining after which the enrollment request expires. This number of days is based on 1) when the enrollment request was made and 2) the value of the Approval Expires Relative Date setting (see ILT Site Settings).
Session Approver Email: The email address of the session approver assigned to the session
Session ID: The ID of the session
Session Type: The type of session (physical classroom, online classroom, or Dialogue Live session)
Approval Expiration Days: The number of days remaining after which the enrollment request expires. This number of days is based on 1) when the enrollment request was made and 2) the value of the Approval Expires Relative Date setting (see ILT Site Settings).
Approval Manager: The email address of the learner's approval manager
Course ID: The ID of the course
Course Title: The title of the course
Expired Date: The date on which the enrollment request expires. This date is based on 1) when the enrollment request was made and 2) the value of the Approval Expires Relative Date setting (see ILT Site Settings).
Learner: The email address of the learner
Learner Email: The email address of the learner
Learner First Name: The first name of the learner
Learner Login: The user name of the learner
Learner Second Name: The last name of the learner
Session Approver: The email address of the session approver assigned to the session
Session ID: The ID of the session
Session Type: The type of session (physical classroom, online classroom, or Dialogue Live session)
Enrollment Request Denied by Administrator
Approval Manager: The email address of the learner's approval manager
Approver Email: The email address of the learner's approval manager
Approver First Name: The first name of the learner's approval manager
Approver Last Name: The last name of the learner's approval manager
Approver Note to learner: The note entered by the person who approved or denied the request
Course ID: The ID of the course
Course Title: The title of the course
Learner Email: The email address of the learner
Learner First Name: The first name of the learner
Learner Last Name: The last name of the learner
Learner Login: The user name of the learner
Session Approver: The email address of the session approver assigned to the session
Session ID: The ID of the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Session Type: The type of session (physical classroom, online classroom, or Dialogue Live session)
Enrollment Request Denied by Administrator/Approver
Approver Email: The email address of the learner's approval manager
Approver First Name: The first name of the learner's approval manager
Approver Last Name: The last name of the learner's approval manager
Approval Manager: The email address of the learner's approval manager
Approval Note: A comment about the reason for the denial of the enrollment request.
Base SkillPort URL: The URL for the SkillPort login page
Course Identifier: The ID of the course
Course Title: The title of the course
Declined Learners: The email addresses of the learners for whom the enrollment request was denied.
Course Url: The URL of the parent course's summary page
Learner Email: The email address of the learner
Learner First Name: The first name of the learner
Learner Last Name: The last name of the learner
Learner Login: The user name of the learner
Session Approver: The email address of the session approver assigned to the session
Session ID: The ID of the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Session Type: The type of session (physical classroom, online classroom, or Dialogue Live session)
Enrollment Status Change Notification
Base SkillPort URL: The URL for the SkillPort login page
Classroom: The name of the classroom
Classroom Directions: The directions to reach the classroom
Course Title: The title of the course
Facility Name: The name of the facility
Facility Directions: The directions to reach the facility
Go To Registration URL: The URL of the parent course's summary page
Learner: The email address of the learner
Learner Enrollment Status: The learner's enrollment status
- Pending Approval (if the learner's enrollment request has not yet been approved)
- Pending Session (if the session has not been confirmed)
- Confirmed (if the session has been confirmed)
Waiting list (if the learner is on the waiting list because the session has reached its capacity)
Session ID: The ID of the session
Session Notes: The notes about the session
Session Status: The status of the session (Unconfirmed or Confirmed)
Enrollment Withdrawal Notification
Approval Manager: The email address of the learner's approval manager
Base SkillPort URL: The URL for the SkillPort login page
Course ID: The ID of the course
Course Title: The title of the course
Go To Sessions URL: The URL of the parent course's summary page
Instructor Email: The email address of the instructor assigned to the session
Learner Email: The email address of the learner
Session Admin: The email addresses of the session administrators assigned to the session
Session Approver Email: The email address of the session approver assigned to the session
Session ID: The ID of the session
Student First Name: The first name of the learner
Student Last Name: The last name of the learner
Instructor Change Notification
Course Title: The title of the course
Instructor First Name: The first name of the instructor
Instructor Last Name: The last name of the instructor
Instructor (New): The email address of the new instructor assigned to the session
Instructor (Old): The email address of the old instructor assigned to the session
Session Administrator(s): The email addresses of the session administrators assigned to the session
Session ID: The ID of the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Notify All Enrolled and Waitlisted Learners in a Session
Course Title: The title of the course
Session Notes: The notes about the session
Session ID: The ID of the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Status: The status of the session (Unconfirmed or Confirmed)
Request for Enrollment Expired
Awaiting Approval Learner: The email address of the learner who is waiting for approval to enroll in the session
Course ID: The ID of the course
Course Title: The title of the course
Base SkillPort URL: The URL for the SkillPort login page
Go To Registration URL: The URL of the parent course's summary page
Course Title: The title of the course
Instructor: The email address of the instructor assigned to the session
Learners: The email addresses of the learners enrolled in the session
Session ID: The ID of the session
Session Owners: The email addresses of the session administrators assigned to the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Approvers/Managers for Pending Approval Learner: The email address of the session approver and/or approval manager for the learner whose enrollment request is pending approval
Course Title: The title of the course
Pending Approval Learner: The email addresses of the learners whose enrollment requests are pending approval
Session ID: The ID of the session
Waiting List Learner: The email addresses of the learners on the session's wait list
Session Closed - Roster Listing
Course Title: The title of the course
Instructor: The email address of the instructor assigned to the session
Instructor First Name: The first name of the instructor
Instructor Last Name: The last name of the instructor
Session Administrator(s): The email addresses of the session administrators assigned to the session
Session ID: The ID of the session
Session Notes: The notes about the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Status: The status of the session (Unconfirmed or Confirmed)
Approval Manager: The email address of the learner's approval manager
Course Title: The title of the course
Facility Name: The name of the facility
Instructor: The email address of the instructor assigned to the session
Instructor First Name: The first name of the instructor
Instructor Last Name: The last name of the instructor
Pending Session Learner: The email addresses of the learners enrolled in the session that is no longer unconfirmed (pending)
Session Administrator(s): The email addresses of the session administrators assigned to the session
Session Approver: The email address of the session approver assigned to the session
Session ID: The ID of the session
Session Notes: The notes about the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Base SkillPort URL: The URL for the SkillPort login page
Course Title: The title of the course
Course Watch list Learners: The email addresses of the learners on the course's watch list
Instructor: The email address of the instructor assigned to the session
Registration URL: The URL of the parent course's summary page
Session Administrator(s): The email addresses of the session administrators assigned to the session
Session ID: The ID of the session
Session Notes: The notes about the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Course ID: The ID of the course
Course Title: The title of the course
Instructor: The email address of the instructor assigned to the session
Learner: The email address of the learner enrolled in the session
Session Administrator(s): The email addresses of the session administrators assigned to the session
Session ID: The ID of the session
Session Notes: The notes about the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Status: The status of the session (Unconfirmed or Confirmed)
Course Title: The title of the course
Enrollment %: The percentage of enrollment based on the session's capacity
Instructor First Name: The first name of the instructor
Instructor Last Name: The last name of the instructor
Session Administrator(s): The email addresses of the session administrators assigned to the session
Session ID: The ID of the session
Session Notes: The notes about the session
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Session Re-Opened for Enrollment
Course Title: The title of the course
Instructor First Name: The first name of the instructor
Instructor Last Name: The last name of the instructor
(parent) Course Admin(s): The email addresses of the course administrators assigned to the parent course
Session Admin(s): The email addresses of the session administrators assigned to the session
Session ID: The ID of the session
Session Instructor: The instructor assigned to the session
Session Notes: The notes about the session
Session Status: The status of the session (Unconfirmed or Confirmed)
Session Time Zone: The time zone of the target approval date. This value is set in the session's schedule.
Session Seats Become Available - Watch List
Course Title: The title of the course
Session ID: The ID of the session
Watch List Learners: The email addresses of the learners on the course's watch list
Course Title: The title of the course
Enrolled Learner: The email address of the learner(s) enrolled in the session
Instructor: The email address of the instructor assigned to the session
Session Administrator(s): The email addresses of the session administrators assigned to the session
Session ID: The ID of the session
Session Notes: The notes about the session
Time Zone: The time zone of the target approval date. This value is set in the session's schedule.