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Understanding Filters

There are several different filters available to help refine and customize report results. Filters can be used to return very broad sets of data that give you an overview of your Learning Management System (LMS), and they can be used to return very specific sets of data within your LMS environment. For instance, you may want to get an overview of how many users actually log into the system each month, or you may want to see specific data on which assets user John Doe completed in the last month. 

All filters are accessed within the template window when you create a personal template.

  • Activity Date Filters - allow you to determine what period in time the results should include.
  • Group and User related filters - allow you to select specific groups, subgroups, or users and to filter by data such as user status.
  • Asset related filters - allow you to display results for specific assets, asset sub-types, and to filter by data such as completion status, Books and Videos collections, etc.
  • Additional Filter Options - a variety of filters including:
    • Custom filters - allow you to select an option, enter a value, and use an operator to display only data that matches the specific criteria, such as times accessed > 5.
    • Event Filter Date Ranges - allow you to select one event and then select a date range for that specific event.
    • User Profile Filters - allow you to filter data by selecting values assigned to user profile settings.
  • inGenius Community Filter - available for inGenius report templates only. Allows you to filter by one or more communities.

Filters are report specific and not all filters display for every report. For a complete listing of all filters available for each report, see Report Definitions.

Note: It is possible to select filter options that will return an empty result. For instance, if you select the option First Accessed in the Filter Date Range filter and then select the option Not Accessed in the Completion Status filter, these filters will negate each other and return no data.